Role : Chief Administrative Officer

Experience : 15

Location : Hyderabad

Job Description

Campus Management

Estate, Land etc
Public Relations
Transport
Security
Stores & Purchase; Tendering; Inventory management
Insurance (health, accident, assets)
Academic Blocks & activities
Community Health
Students Hostels


Examine proposals for construction and maintenance of buildings and Institute campus
supervise construction and maintenance of buildings and Institute campus Plan, oversee designing, estimating, tendering, contract management, execution, mechanization, construction, billing etc. of works (like multistoried buildings; institutional buildings; water, sanitary and sewer systems; electrical; HVAC; firefighting systems; building management systems; roads; areas under development etc)
Develop and implement budgets



Ensure image of the Institute is not compromised

Implement Board’s or Government’s guidelines and orders
Exercise administrative and financial powers delegated by the Board
Exercise powers of Disciplinary authority
Support Academic and Dean Office to handle academic compliances to regulations from UGC, AICTE and such bodies
Handle Legal and RTI matters of the Institute
Represent Institution at the Appellate or special purpose Courts to address disputes, conflicts and grievances
Preparing financial and statistical management reports

Talent Acquisition / Management / Employee Relations

Plan manpower requirement for non-academic functions of the Institute (for student hostels; student admissions; student exchange programme; academic affairs (like program management etc); administrative affairs
Employee Life Cycle management (hiring; on-boarding; defining KRAs / KPIs; performance measurement and management; rewards & recognition; exits; compensation & benefits; learning & development; code of conduct including disciplinary issues; exit management; etc)
Draft and implement HR policies & procedures; continuously drive simplifications and improvements Student placement; accreditation & ranking surveys; community health; alumni relations etc

Oversee Administration Function

Provide instructional leadership to functional managers
Set up metrics for measurement of various functions and review periodically
Serve as a custodian of all records of the Institute, assets and funds of the Institute

Oversee Procurement & Expense Accounting

Plan replenishment procurement for routine requirements of the Institute; as needed, identify, evaluate and establish new vendors for materials
Negotiate and renew contracts for routine service requirements; as needed, identify, evaluate and contract with new service providers Discuss with Leaders, plan and arrange for procurement of materials

Requirements

Post-graduation in MBA Proficiency in English, Telugu and Hindi Should have seamlessly managed multiple functions of facilities management through teams Should have demonstrated knowledge of and compliance with Government rules Should have developed and implemented improved practices in facilities management (preferably in an academic institution)