Role : Senior Manager, Facilities

Experience : 10

Location : Hyderabad

Job Description

Operations & Maintenance

Housekeeping, electrical work, plumbing, AC, telecom, maintenance, and landscaping
ACs, UPS (has an AMC, managed by Engineering team)
Transformers; DG sets; UPS
Solar panels; we generate 200 units per day through net metering
Water management from borewell and Manjira sources
In-campus STP
Landscaping
Support Civil / Electrical team for any documentation works, coordinate for executing agreements, work orders, etc.
Build and strengthen relationships with building / statutory authorities for quick resolutions of any related issues

Up-keep of Facilities. Maintenance of Services

Manage and maintain the physical infrastructure of the Institute. Manage budget and resources allocated to facility operations Coordinate among building management services; security; house-keeping; catering and cafeteria management; printing & stationery; and such other administrative services
Upkeep of class rooms (as they are used also during Conferences)
Upkeep of tenant facilities
[Excludes upkeep of Lab equipment that is managed by R&D Office; excludes upkeep of IT equipment that is managed by Chief Administration Officer]
Ensure safety and security; create a comfortable work environment
Increase sustainability and energy efficiency
Determine a long-term approach to workplace optimization
Maintains campus as per set standards
Ensure all the equipment, furniture, and facilities across the Institute including hostels and guest flats are well maintained
Identify, evaluate and contract with outsourced agencies to ensure effective execution of agreed services as per SLAs
Ensure proper accounting while handling petty cash; checking and processing vendor bills; movement of materials into and out of campus; GST; entry into ERP; disposing of scrap etc
Ensure preparation for crises; such as fire drills; transport arrangements during heavy rains; arrangements to address medical emergencies etc.

Facilitate Smooth Events Management

Events (involving students, Faculty, invited Indian or overseas guests) happen all round the year Nearly 3-to-4 such events every month; 250-to-300 people from outside the institute may stay in the Campus during these events Students have an academic break during May-&-July; events involving students may be lean during this period

Managing Tenants

Contracting / Leasing
Rent collection & accounting

Residential quarters

Allocation to Faculty and staff
Assist in getting gas connections and other facilities

Coordination with Government & External Agencies

For unskilled workers; material;
Electricity / Sewage departments, etc
Ensure disease prevention and control a

Requirements

Graduation in engineering and post-graduation in management
Should have managed a team and headed facilities management
Should have demonstrated knowledge of best practices in facilities management and implemented in an academic institution